Top 5 Travel Business Software Tools That Integrate With WeTravel

September 27, 2022
Isabel Espinoza (she/her)
9 min read

One of the key pillars of running a successful travel business is using the right software. On top of that, it’s essential to choose highly competent, compatible app integrations so that you can optimize efficiencies and your productivity levels.

With over 3000 integrated apps to choose from, how do you know which ones are the best software for travel agency companies that integrate with WeTravel?

Luckily, we’ve got you covered.

It can be exhausting attempting to answer every email, follow each social media engagement, and manage your team effectively (on a range of separate platforms). Especially when your core focus should be to provide an exceptional hands-on experience to your customers, and hone in on the development and growth of your business.

That’s why Zapier is the perfect solution if you want to maximize your business potential.

In this article, we’ll take a look at what Zapier is, how it can benefit you, and the various tools it can integrate with to create immense efficiencies for your company.

51 tools to grow your travel business e-book on an iPad

What Is Zapier? 

Zapier has taken the world by storm. With over 2.5 million active monthly users, it’s one of the most useful software tools for travel agency companies on the market.

It’s an easy-to-use online platform that automates workflows by connecting apps and services. In other words, you can automate actions between your WeTravel dashboard and your most used programs, such as Gmail, HubSpot, Mailchimp, Xero, Google Docs, and so on.

And the best part? It’s completely free.

How Does It work? 

Zapier allows you to automate actions between your WeTravel dashboard and your favorite travel booking software for business.

Everything works via “Zaps” which you create yourself. Zaps run automatic workflows via triggers and actions, so you don’t need to do anything. Here’s an example.

  1. Choose a trigger. Let’s say you receive an email with a file attached. Receiving the email is the trigger.
  1. The action happens. In our example, the action is automatically saving the email attachment to your chosen storage platform.

These automatic workflows mean that you can save yourself time, money, and energy, and instead focus on growing your business.

And the best part is that you don’t need to be tech-savvy or have any prior knowledge of coding. Simply register, click a few buttons and you’re ready to go.

Software for travel agency

How To Connect WeTravel To Zapier 

Connect your WeTravel account to Zapier in 4 simple steps.

Step 1

Log in to your Zapier account, or create a new account.

Step 2

Click “My Apps” from the top menu bar.

Step 3

Click on “Add Connection” and search for “WeTravel”.

Step 4

Use your credentials to connect your WeTravel account to Zapier. The Zapier API Key can be found on your WeTravel profile page. To get the API key, click on “Generate API Key” and copy and paste it into Zapier.

Now that you understand what Zapier is and how it works, let’s take a look at the top five software for tour companies Zapier works with and why they’re recommended for WeTravel users.

Top Software Tools That Integrate With WeTravel 

1. Slack 

It’s impossible to talk about a successful project and team management platform without talking about Slack. Zapier’s integration with Slack is the ideal solution for seamless team management.

With Slack, you can store all your important company conversations in one place. What’s more, you can keep up with channels, mentions, files, and messages, and share documents as well as calendar events with everyone on your team.

When integrated with Zapier, Slack becomes so much more than just a messaging and file-sharing tool. It works well for WeTravel users because Zapier also integrates Google Forms with Slack. Meaning that you can instantly see Google Form responses in Slack from potential new leads.

Travel booking software for business

Let’s imagine a potential client is looking to book a tour and is requesting a quote. When team member sees this, they can respond immediately, and beat potential competitors who may have faster response times.

As a result of this integration, your team can instantly follow up on any queries that may lead to new business.

Another benefit is receiving instant notifications. It’s common to see a customer browsing products, but then suddenly leaving the page. This is known as abandoning a cart. If this happens, the Zapier integration will notify your team on Slack if a cart gets abandoned.

This notification is key to success, as you can send the customer a timely and friendly reminder to finish their shopping.

What We Like 

  • Allows seamless team communication which ensures that all of your members are in the loop.
  • Connects new lead generation forms that can be followed up instantly.
  • Automatic meeting invites can be sent when integrated with apps such as Google Calendar.

What We Don’t Like

  • Slack has a limit of up to 10 integrations so if you need more than that, you will have to upgrade your Slack account.

Integrating Slack with WeTravel has numerous benefits which are sure to make your travel business flourish. Not only will it save you time, but it will increase productivity levels.

2. Gmail 

An organized system of handling emails is essential for reducing clutter and being able to find important communications and information easily.


When running your travel business, the stress of keeping on top of your ever-growing inbox can be overwhelming and chaotic, to say the least.

Fortunately, there is an easy solution. With the use of Zapier to link WeTravel and Gmail, this process will be streamlined, creating structure and making your life a lot easier.

This integration enables you to automatically save email attachments to your chosen online storage drive, such as Google Drive or Dropbox. It also gives you the ability to plan emails in advance so that you never miss a beat.

More than that, another useful perk of this integration is the capability to personalize emails. This is a surefire way to foster customer relationships. It enables you to emotionally connect to existing and potential customers, which naturally drives up business.

What We Like 

  • Easily download and save email attachments so you never have to search for them again.
  • Schedule and personalize emails in advance to keep on top of things and to give that personal touch to improve customer experiences.
  • Integrate all email and messaging accounts for a seamless flow of information across multiple platforms.

What We Don’t Like 

  • Your Consumer Gmail account can only share information with Google-approved apps.

Integrating WeTravel with Gmail is an excellent way to finally clear out and organize your inbox. At the same time, you can boost your customer satisfaction, and manage your team effectively.

3. HubSpot 

It’s no secret that a killer CRM (Customer Relationship Management) to improve customer experience is one of the most essential tools for travel agencies. Enter the Zapier integration with HubSpot to assist you in providing a quality service for your clients.

HubSpot is a one-stop shop for all your essential marketing, sales, and customer service needs. By integrating HubSpot with WeTravel, you can remove the dull manual work of managing contacts and forms.

How does it work exactly?

Zapier automatically moves information in and out of HubSpot, automatically sends emails, creates online spreadsheets, and registers clients for upcoming events.

This gives you the capacity to spend your time on closing deals, helping customers, and developing new marketing strategies.

What We Like 

  • A powerful and easy-to-use CRM system that seamlessly integrates your marketing, sales, and customer service platforms in one cohesive system.
  • Connects with Google Contacts so you can keep your client contact list organized and easily accessible.
  • Marketing Hub consolidates all marketing tools and data and delivers top-notch results.

What We Don’t Like 

  • Contacts need to exist in HubSpot before they can be added to a list.

It’s hard to imagine running a successful travel agency without using HubSpot. Not only does it improve customer experience, but it also drives up sales, and gives your marketing a makeover.

4. Google Calendar 

Organizing your time wisely can be stressful and complicated, especially when running a travel business. Thankfully, you can solve this problem by transitioning to the Zapier integration for Google Calendar.

An online calendar is considered to be one of the most crucial pieces of organizational software for travel agency companies, and companies alike.

While calendar apps have revolutionized time management, they can be made even easier with the Zapier integration with WeTravel. The integration allows you to pull all of your important meetings, calls, and deadlines from various applications into one central place.

With the Zapier integration with WeTravel, you can easily stay on top of new, updated, and canceled events.

Never again will you forget to inform your staff of a meeting, or worse, miss an important meeting with a client.

A major benefit of Zapier is that, when a new customer is added to a database, Zapier automatically invites them to an existing event when a new customer is added.

This means that your new clients will immediately be included in ongoing projects, significantly improving your customer relationships.

What We Like 

  • Easy event scheduling and real-time reminders so that your team can keep on top of things.
  • Add new customers to existing events.
  • Create Detailed Events that include meeting agendas, attendees list, and much more.

What We Don’t Like 

  • The Add Quick Event doesn’t trigger all the actions you thought it would do. You need to use Create Detailed Event option to trigger the desired actions.

Integrating Google Calendar to your WeTravel dashboard is a game-changer. No longer do you have to switch between tabs to organize yourself, you can let Zapier do the hard work for you.

5. Facebook 

Social media is hands-down one of the most important elements to consider when it comes to marketing your business. A strong social media strategy is paramount for optimizing your business potential.

Today, it’s hard to find a person who doesn’t use Facebook, which goes to show that the world is your oyster when it comes to targeting potential leads.

And in just 3 minutes, you can have the Zapier and Facebook integration up and running. And with Zapier, you can streamline your entire social media process.

Because WeTravel works with LinkedIn and Twitter, Zapier can cross-post content across several social media platforms, which will maintain brand consistency.

You can also easily monitor your brand mentions across all social media sites. Instead of switching between social media platforms to review your stats, you can see how you are performing on each platform in one place.

The best aspect of integrating social media with WeTravel is that it allows you to automatically engage with customers. Attempting to respond to comments and messages yourself is a recipe for disaster.

With this integration, you can set up a Zap so that when customers send a message to your page, they automatically receive an automatic response with a message saying that you received their message and will get back to them within a certain timeframe.

This nifty tool is vital for establishing customer relationships that will inevitably benefit your business.

What We Like 

  • Monitor brand performance by tracking brand mentions on social media platforms, articles, and websites.
  • Target potential customers by collecting information about potential new leads.
  • Cross-post content across all your social media platforms.

What We Don’t Like 

  • An all-in-one option would be easier to manage all social media accounts.

This integration will ensure that your company brand is consistent, you reach a large audience, and makes the process of online communication a snap.

Other Popular Tools You Can Integrate With 

  • You can create Zoho Books customers from new customers in WeTravel
  • Save new WeTravel customers to QuickBooks online
  • Generate new Xero contacts for your accounting software needs
  • You can add new WeTravel customers to Mailchimp lists for email marketing
  • Create spreadsheet rows in Google Sheets from new WeTravel customers


Using Zapier with your WeTravel account is an excellent way to cut down on mundane and time-consuming tasks, allowing you to focus on what really matters, like interacting with your customer base and growing your travel business.

Considering that WeTravels connects with over 5000s apps, there’s bound to be a tool available that matches your requirements and allows for a useful integration that will benefit your company.

And if you’re looking to learn more about business automation, why not check out our Automation 101 course.